SOURCE: Synergis Software

April 24, 2008 13:53 ET

Adept Document Management Plays Key Role in Managing and Securing Data for Utility Giant South Carolina Electric & Gas

QUAKERTOWN, PA--(Marketwire - April 24, 2008) - The Utility industry, which is under greater control by Homeland Security and the Federal Energy Regulation Commission, is required to have greater internal and external control over its documents. Adept document management from Synergis Software offers that tight level of security to meet these requirements for South Carolina Electric & Gas, a subsidiary of Fortune 500's SCANA Corporation. In addition to security features, Adept offers SCE&G powerful document management, revision, and search capabilities for the 28,000 files it now manages.

Utility companies like SCE&G are divided into three parts -- generation, transmission and distribution. Alan Smoak is an electrical engineer in the Transmission Group where electrical substations are designed. Because electrical substations are part mechanical, electrical, and architectural SCE&G and its contractors use a combination of AutoCAD® and Autodesk® Inventor™ for the steel structure and electrical schematic design. As a subset of the Transmission Group, the Substation Siting Group uses both AutoCAD and AutoCAD Land Desktop for site development projects that include laying out the route for the transmission line and the grading. Adept manages all these different file types and more.

File Searching Time Slashed

"The substation is maintained almost like a manufacturing plant so all the designs associated with it need to be controlled," explained Smoak. "Our biggest business challenge was that all this information had been paper-based and there lacked a process and efficient way to manage it. As a result we lost the ability to find files easily and to manage revisions."

By implementing Adept, this problem was eliminated. "In about one hour, I can locate 100 files I need in order to fully support a requisition I am about to send out to a vendor. I send those directly to Purchasing via email through Adept. So something that used to take me two or three days can now be done in about an hour with Adept," said Smoak.

The implementation process was smooth and required minimal IT resources, which was a critical selection criterion for Smoak. Adept's powerful out-of-the-box functionality enabled Smoak and his team to deploy and use it without the need for custom programming.

"The overall implementation plan Synergis Software presented was fairly simple to do. The price, the support, the ease of use of the software, and the fact that it could easily integrate into our system were all key," said Smoak. "The control, the adherence to standards and the improvement to the quality process Adept offers is very powerful in improving the quality of the products and infrastructure we provide."

About Synergis Software

Synergis Software creates, implements, and supports document management software that helps organizations manage, share and control their design and office documents throughout the enterprise. Adept is simple to learn and easy to use and maintain, enabling companies to achieve significant improvements in process automation, design collaboration and business organization. For more information or to register for a live presentation of Adept, please contact Synergis Software at 800.836.5440 / 215.529.9900 or visit

All products are trademarks or registered trademarks of their respective companies. Copyright 2008 Synergis Software, a division of Synergis Technologies, Inc. All rights reserved.

Contact Information