SOURCE: AIIM International

AIIM International

October 16, 2012 03:00 ET

AIIM Calls for Paper to Take a Day Off

World Paper Free Day on October 25 Celebrates Reducing Paper From Business Processes With a New AIIM Handbook That Guides Organizations to Do More With Less Paper

SILVER SPRING, MD--(Marketwire - Oct 16, 2012) - AIIM, the global community of information professionals, today announced a new e-book titled, "The Paper-Free Process Revolution Handbook," is available for download at www.aiim.org/wpfd. The e-book offers a checklist and practical tips for capturing data in electronic format at the onset of a business process to achieve employee productivity gains and customer speed-of-response improvements. Its release is timed with the third annual AIIM World Paper Free day on October 25.

AIIM's World Paper Free Day is a time for managers, IT departments, compliance officers and records managers -- essentially anyone reliant on paper trails -- to rethink the paper habit and eliminate paper-based bottlenecks from processes. AIIM research shows removing paper from business can result in a 30 to 50 percent process productivity gain and a three- to 10-fold reduction in turnaround response times.

"The predictions in the 70s for a PC on every desk and a paperless office contradicted each other creating a significant disconnect. Desktop computers connected to high-speed printers, copiers and fax machines fueled paper trails rather than paperless processes," said AIIM President John Mancini. "With laptops, tablets and smart phones prevalent today, it is a necessity for companies to rethink paper use and be able to respond in a time frame customers and employees have come to expect from consumer interactions."

AIIM finds going paper-less continues to be a challenge and unproductive habits persist. An Industry Watch report issued earlier this year shows 35 percent of organizations reducing paper consumption with the majority achieving payback in 18 months or less for scanning and capture projects. Typical improvements in customer response times are two and three times faster with many cases being five to 10 times faster. Despite the benefits, 77 percent of invoices that arrive as PDF attachments are printed, 31 percent of fax invoices are printed and then re-scanned and 32 percent of businesses report using more paper and doing more photocopying.

According to Doug Miles, director of market intelligence at AIIM, "The earlier in the process that capture takes place, the better the transparency and availability the content will have. The data is available to the process faster, and handling of paper forms is eliminated."

While it's good to be green, less paper also makes good business sense and the AIIM handbook can guide managers through prescriptive practices and offer quick tips that can be used to implement paper-less business processes.

To learn why AIIM is calling for paper to take a day off join AIIM's World Paper-free Tweet Jams on October 18 and October 25 at 11:00 a.m. EDT by following or including the #wpfd hashtag. For more information on AIIM World Paper Free Day, details on the tweet jams and to download "The Paper-Free Process Revolution Handbook," visit www.aiim.org/wpfd.

About AIIM

AIIM has been an advocate and supporter of information professionals for nearly 70 years. The association's mission is to ensure that information professionals understand the current and future challenges of managing information assets in an era of social, mobile, cloud and big data. Founded in 1943, AIIM builds on a strong heritage of research and member service. Today, AIIM is a global, non-profit organization that provides independent research, education and certification programs to information professionals. AIIM represents the entire information management community, with programs and content for practitioners, technology suppliers, integrators and consultants.