SOURCE: eCopy, Inc.

February 27, 2007 08:30 ET

AIIM E-DOC Magazine Article Advances Document Imaging Best Practices

Document Imaging Article Shows How to Transform Business by Using MFP Scanning

NASHUA, NH -- (MARKET WIRE) -- February 27, 2007 -- Multifunction peripherals (MFPs) have firmly established an essential place in corporate document imaging strategies according to a new article by eCopy, Inc. in AIIM E-DOC Magazine. With document imaging software for MFPs, companies can convert paper-based information into secure digital documents, making it possible to keep up with the pace of e-business processes.

In the article, "MFPs for Capture," eCopy™ examines how the MFP has brought business scanning to the knowledge worker level, providing a publicly shared device for document imaging that does not require a dedicated professional to operate it. The change is transforming business because people closest to work processes can choose at what point paper-based information should be added to workflows. The complete article can be downloaded at http://www.ecopy.com/mfps-for-capture/index.asp.

MFP-based scanning augments -- not replaces -- existing production scanning processes by enabling distributed document capture. There are four essential elements to achieving best practices in MFP document capture. They revolve around ease of use, cross-platform scanning, document security, and information technology (IT) control.

Among the scanning capabilities that help organizations achieve best practices are:

-- MFP scanning software should enable users to create one-step processes where repetitive tasks can be executed automatically, such as scan to finance for invoice processing.

-- Distributed scanning needs to have cross-platform support where the same document capture software is available at all MFPs in the enterprise.

-- For document security, even though scanning capabilities are distributed throughout the organization, the best practice is to have centralized security to safeguard intellectual property and conform to compliance programs.

-- Since MFPs are centrally connected to IT networks, systems administrators need to manage scanning capabilities centrally to make available only features and settings they want individual users to access.

Organizations are no longer dependent on dedicated equipment or specialist workers for distributed scanning. A shared MFP that is publicly available in the enterprise brings document scanning closer to business processes. This is enabling knowledge workers to participate fully in workflow processes by sharing vital paper-based information -- speeding up those processes and improving productivity.

About eCopy, Inc.

eCopy, Inc. is an innovative, global provider of open and flexible solutions that rapidly integrate paper-based information into existing business processes and applications. Numerous industries, including legal, healthcare, and financial services, use eCopy to easily access, modify, distribute, and share information to add value to their business. For more information, visit www.ecopy.com.

eCopy is a trademark of eCopy, Inc. All other referenced product names are trademarks of their respective owners.

Contact Information

  • Press and Industry Analyst Contact:
    Bill Brikiatis
    eCopy, Inc.
    Director, Media and Analyst Relations
    +1.603.881.4450 ext. 436
    Email Contact