SOURCE: Payroll On A Budget

Payroll On A Budget

April 18, 2013 14:30 ET

Businesses "Go Green" for Earth Day With Paperless Payroll Systems That Produce Big Impact, Savings

Payroll On A Budget's Green Payroll Calculator Highlights How a 10 Person Office Can Save 1.3 Metric Tons of Greenhouse Gases, Over 57 Pounds of Paper, More Than 2,000 Gallons of Water

DALLAS, TX--(Marketwired - April 18, 2013) - As Earth Day approaches on April 22, small business owners -- even those environmentally conscious ones -- may be thinking, "There's not much my small business can do to impact the environment." Not true.

One simple decision can reduce multiple tons of greenhouse gas emissions, eliminate thousands of gallons of waste water and save hundreds of trees, as well as many kilowatt hours of electricity in paper production, not to mention time and gasoline. What is that decision that has such a green impact on the environment?

Converting to a paperless, Internet-based payroll system helps protect the environment and concurrently saves time and dollars for a business owner and employees. Companies can assess their impact using the Green Payroll Calculator, developed by Payroll On A Budget.

Charles J. Read, CPA, president of Payroll On A Budget, explained, "We decided, early on, that we wanted to provide payroll services to small businesses at an effective price, with the best technology available and with a higher level of service than our competitors. Our idea of offering efficiency and cost savings for our clients with a 100% paperless solution resulted in even larger savings in reducing energy costs and the negative impact on the environment. It was one of those 'win-win' decisions all the way around."

Analysis of payroll operations for a typical company with 10 employees and a weekly payroll offer stunning numbers:

  • Printing checks and reports, inserting them in envelopes and delivering them to employees requires over 58 pounds of paper each year -- the equivalent of 12 reams of paper. The environmental cost to produce, process and dispose of this paper is equivalent to 48 pounds of carbon gases and more than 2,080 gallons of water. And, the hard cost expenses for paper, checks, toner, postage and other supplies could average close to $500.
  • If the employee drives 5 miles to the bank every week to cash or deposit his or her check, that's 2,600 miles per year. This equates to more than 1.3 metric tons of greenhouse gas emissions of carbon dioxide, according to the EPA, as well as a cost to the employees of over $500 for gasoline.

"The environmental impact is significant, even with a 10 person operation. The magnitude is just staggering if you multiply these savings by the hundreds of thousands of small businesses in the United States," said Read.

The paper and pulp industry is the largest industrial consumer of forests and the fourth largest consumer of energy. Office paper goes through chemical and bleaching processes that only increase the environmental and economic impacts of its production. And, to make matters worse, much of the paper is not recycled and ends up in landfills. Even as long as 10 years ago, predictions began touting a paperless office. But, U.S. Department of Labor and Environmental Protection Agency figures show that paper use by business has increased more than six-fold over the last 50 years.

"There's absolutely no reason for a business of any size to continue with a paper-based payroll system," Read continued. "The IRS prefers payroll and tax reports be filed electronically and even gives you more time to file reports as a way of encouraging companies to do so. Employees' checks are direct deposited into their banks, or they can choose to have re-loadable debit cards if they don't have a bank account. Internet payroll is a more secure system, helps avoid check fraud and is much more environmentally friendly for everyone."

Assess your company's environmental impact using paper-based payroll with Payroll On A Budget's green payroll calculator at

About Payroll On A Budget

Payroll On A Budget, the leading Internet payroll processing services company, provides secure, paperless, online payroll solutions for small businesses with 1-10 employees. (Companies with larger staff may find similar services with sister firm, Custom Payroll Associates.) One of only a few payroll firms with a Certified Public Accountant on staff to assist clients, the company was designed to save business owners time and money by providing payroll reports and tax filings, direct deposits or debit card loads, year-end W-2s, and employee self-service tools as standard services. Payroll On A Budget offers affordable prices of $19.95 per payroll plus $1.25 per payment for standard services.

Established in Lewisville, Texas in 1991 by a CPA and former Marine, the company serves clients in more than 40 states and territories and enjoys an "A+" rating with the Better Business Bureau. For more information, visit or call 972-353-0000.

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