SOURCE: Daptiv


December 19, 2013 10:00 ET

Daptiv Survey Finds Continued Reliance on Spreadsheets to Manage Large Projects, and Lack of Preparedness for BYOD Influx

76 Percent of Senior Executives Still Use Spreadsheets to Manage Projects Internally and 75 Percent of the Respondents Feel Unprepared for the BYOD Era

SEATTLE, WA--(Marketwired - Dec 19, 2013) - Daptiv, the leader in on-demand project portfolio management software, today announced the findings of a survey it conducted at the PMXPO Conference earlier this year. Examining the challenges faced by today's businesses, the survey revealed that despite the rise in popularity of BYOD, 75 percent of the respondents are unequipped to deploy a strategic BYOD approach to optimize efficiency and utilization of their PPM system.

The BYOD movement is taking corporations by storm. IDC recently forecasted that by 2017, total PCs are expected to drop to 13 percent, while tablets and smartphones will represent 16.5 percent and 70.5 percent respectively of the infrastructure. CIOs are being encouraged to manage this effort proactively as a forward-thinking strategic project plan, rather than managing BYOD from a defensive or reactive stance.

Equally surprising is that 76 percent of respondents still use spreadsheets to manage projects in some capacity. Of those, 55 percent work in organizations with more than 1,000 employees. Given the size, this can easily lead to PPM (project portfolio management) data integrity issues and agonizingly inefficient feedback loops. Today's organizations need the agility to see and trust information as it develops, to make informed decisions and maintain a competitive edge.

Another 62% of respondents highlighted their top reasons for deploying PPM solutions (in order) are prioritizing projects, gaining visibility into live projects, planning and preparing for future projects, and managing cost and resources. Evidence that PPM solutions are providing value well beyond simply improving project execution.

Other findings of the survey revealed the following:

  • 24 percent of respondents do not conduct project reviews at all
  • Of the 76 percent who do conduct reviews, only 15 percent find they are meeting their project targets
  • 64 percent of respondents who use PPM tools do so to manage general IT projects and the rest use them for compliance, product development, training and mobile related project

These findings indicate that using PPM is not only critical to managing discrete projects, but it also provides the structure organizations need to successfully implement emerging corporate initiatives, such as mobile, cloud and new product development. According to PMI's 2012 Pulse of the Profession In-Depth Report: Portfolio Management Report, the majority of portfolio managers in highly effective organizations spend 75 percent or more of their time on portfolio management. The report further indicates that in organizations where managers have more strategic focus, as well as departmental goals, 70 percent of projects meet or exceed their forecasted ROI, compared to 50 percent at organizations where managers rarely focus on strategic goals.

"Organizations have barely scratched the surface on the various ways PPM software can help manage initiatives like the skyrocketing usage of mobile and tablet in the enterprise," said John Baldwin, CEO at Daptiv. "For many businesses, elements of PPM may already exist, but in non-linear and disjointed fragments. The most important factor in the success of PPM is aligning the portfolio with organizational strategy. Daptiv PPM solutions have helped numerous organizations across industries globally to improve and consolidate PPM practices under a singular approach that mitigates risks and delivers a high return on project investments."

This survey was conducted among 300 senior project managers and executives attending the PMXPO Conference.

About Daptiv
Founded in 1997, Daptiv is the leading global provider of on-demand Project Portfolio Management (PPM) solutions. Daptiv has helped thousands of companies improve their strategic planning and business execution by offering adaptable high-performance PPM solutions and world class professional services. Enterprises use Daptiv solutions to accelerate the pace of innovation, improve productivity and more effectively adapt to rapidly changing economic conditions and competitive dynamics. Daptiv's global headquarters is in Seattle, USA, with offices across EMEA and APAC. For more information, visit the company's website:

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