SOURCE: Ephesoft, Inc.


July 14, 2015 09:00 ET

European Hospital Network Digitizes Patient Records With Ephesoft

Youston's User-Centric Data Capture Solution Digitizes Hospital Records for AZ Nikolaas

LAGUNA HILLS, CA--(Marketwired - July 14, 2015) - Ephesoft Inc., creators of the industry-leading Smart Capture® advanced document capture platform, announced today that partner Youston has implemented a patient records digitizing solution at AZ Nikolaas, a leading Belgium hospital network.

AZ Nikolaas was looking for a solution to digitize over three million documents annually, representing tens of thousands of patient files, while capturing multiple information fields into its databases. "The software needed to be flexible, easy to enhance by our IT staff and easy to use," explains Stefan Van de Brouk, Managing Director of AZ Nikolaas. "Next to these technical requirements, the implementation had to fit smoothly into the current business processes without causing any disruption."

The winning proposal made by Youston nv was based on a combination of Ephesoft Enterprise software and Youston's "best practices" tackling the whole digitizing process, starting from the preparation and organization of paper documents for scanning to the export of the extracted medical information from Ephesoft to the hospitals source systems.

"We created a custom user interface for the hospital users which made acceptance of the solution by the medical staff very easy," said Toon Gors, Project Manager at Youston.

The IT staff of AZ Nikolaas received indepth training from Youston, allowing the staff to enhance the system, which includes two centrally located production scanners and multiple decentralized multifunction scanning devices, by themselves at any time. With the solution now in production, AZ Nikolaas only contacts Youston on an ad-hoc basis for major updates or complex issues.

"Youston's successful document and data capture solution for AZ Nikolas is representative of the value Ephesoft's extensible, open standards platform provides to the healthcare industry," commented Ian Pope, Ephesoft's Vice President Sales & Marketing, Europe, Middle East and Africa. "With regulatory concerns about patient privacy combined with the need to streamline patient-centric processes, tools like Ephesoft Enterprise will play an important role in improving hospital efficiency."

About AZ Nikolaas:
On January 1, 2007, Waasland's AZ Maria Middelares and AZ Waasland hospitals merged into the Nikolaas General Hospital (AZ Nikolaas). AZ Nikolaas has 822 beds, distributed over seven sites. Every year, 135,000 individual patients count on the diligence of more than 2,300 employees, 200 of whom are doctors.

About Youston:
Youston enables organizations to make better decisions by converting unstructured documents into structured data, making valuable corporate information easily accessible and usable. From digitizing paper-based documents to integrating document management systems with back end databases, Youston offers solutions for both on premise and turnkey services. Youston is headquartered in Kuringen, Belgium. Contact Youston at or call +32 (0) 11 45 21 38.

About Ephesoft:
Ephesoft, Inc. delivers our exclusive Smart Capture® intelligent capture technology on-premise or in a SaaS model. With a focus on efficiency and reliability, Ephesoft has crafted the next generation of intelligent document capture in a simple and cost-effective application. Our superior classification technology allows organizations to automate and streamline mailroom processing and other document-based business processes. Ephesoft is headquartered in Laguna Hills, California, with regional offices throughout the US. Our global operations for the EMEA territory is in Reading, England. The company is undergoing rapid growth and has customers in over 30 countries. To learn more, please visit or call 949-335-5335.

© 2015 Ephesoft. Smart Capture ® is a registered trademark.

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