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The Department of Veterans Affairs Medical Center, NCO 9 Network Contracting Office, Murfreesboro, TN conducting market research to identify potential sources with the capacity and technical capability necessary to successfully perform the requirements described herein. The subject requirement is to provide all personnel, equipment, tools, materials, vehicles, supervision, and other items and services necessary to perform waste/refuse services at the Memphis VA Medical Center, 1030 Jefferson Ave, Memphis, TN. 38002 and VA Community Outreach Clinic (South), 1056 East Raines Road, Memphis, TN. 38116 and VA Community Outreach Clinic (North), 3461 Austin Peay Highway, Memphis, TN. 38127. The North American Industry Classification System (NAICS) Code for this acquisition is 562111.
Capability Statement/Information Sought: Tailored Capability Statements shall demonstrate a clear understanding of all tasks specified within in the Statement of Work.
Submission of Information: Companies having capabilities necessary to meet or exceed the stated requirements are invited to provide information to contribute to this market survey/sources sought notice including commercial market information and company information. Companies may respond to this Sources Sought Notice via e-mail Victoria.Rone3@va.gov. The subject line must specify Waste/Refuse Removal Services - Medical Center Memphis. Responses must be submitted no later than August 31, 2015 at 8:00am, Central Standard Time with the following information/documentation:
1. Name of Company, Address and DUNS Number.
2. Point of Contact and Phone Number.
3. Business Size applicable to the NAICS Code: a. HuBZone Small Business Concern; b. Service-Disabled Veteran Owned Small Business Concern (SDVOSBC); c. Veteran Owned Small Business Concern (VOSBC); d Small Business Concern; e. Large Business Concern
4. Documentation Verifying Small Business Certification:
a. If claiming HuBZone status, provide a copy of your HuBZone Certificate from SBA.
b. If claiming SDVOSBC status, provide documentation that shows the Service Disable Veteran (SDV) unconditionally owns 51 % of the business, controls the management and daily operations, and holds the highest officer position in the company. Documentation should also be provided to show that the SDV has a service-connected disability that has been determined by the Department of Defense or Department of Veteran Affairs. Finally, provide documentation that shows the business is small under the NAICS code 562111.
c. If claiming VOSBC status, provide documentation that shows the Veteran unconditionally owns 51% of the business, controls the management and daily operation, make long-term decisions for the business, and holds the highest officer position in the company that works at the business fulltime during normal working hours. The documentation should also show the business is small under the NAICS code 562111.
d. If claiming Small Business status, provide documentation to show the business is small under NAICS code 562111.
STATEMENT OF WORK
1. Description of Services: The contractor shall provide all personnel, equipment, tools, materials, vehicles, supervision, and other items and services necessary to perform refuse services at the Memphis VA Medical Center, 1030 Jefferson Ave, Memphis, TN. 38002 and VA Community Outreach Clinic (South), 1056 East Raines Road, Memphis, TN. 38116 and VA Community Outreach Clinic (North), 3461 Austin Peay Highway, Memphis, TN. 38127 The contractor shall perform to the standards in the contract as well as all local, state, and federal regulations. All landfill fees shall be paid by the contractor.
2. Period of Performance: Base and four option year contract.
Base Year: October 1, 2015 - September 30, 2016
Option Year 1: October 1, 2016 - September 30, 2017
Option Year 2: October 1, 2017 - September 30, 2018
Option Year 3: October 1, 2018 - September 30, 2019
Option Year 4: October 1, 2019 - September 30, 2020
3. Routes/Schedules Submittals: The contractor shall establish vehicle routes and collection schedules that meet the requirements of Memphis, VA Medical Center. They must be submitted to the contracting officer five (5) calendar days prior to start of contract performance. The contracting officer must approve the submittals prior to the contractor starting work. The contractor shall collect all refuse, garbage. No changes are allowed to the schedule or haul route without contracting officer approval.
4. Unscheduled Collections: The contracting officer may require the contractor to make unscheduled collection, disposals, and relocation of containers for special events or other occasions. The contractor will respond within 12 hours of the event. Unscheduled services shall be by separate delivery order.
5. Inclement Weather Schedule: The contractor shall collect refuse during periods of inclement weather. In cases of severe weather, the Contracting Officer's Representative (COR) may authorize exceptions. When exceptions are granted, the contractor shall make up all missed collections within 24 hours after the severe weather has terminated, unless the COR authorizes additional time.
6. Route Parameters: The contractor shall establish routes to the facilities through the route detailed by each COR. Collection shall be made at the time scheduled. Collection outside these hours shall require prior approval of the COR.
7. Points of Collection: The contractor shall position bulk containers for customer ease in depositing refuse. This may require repositioning of containers from time to time. The contractor shall also position containers to minimize interference with emergency vehicles, normal traffic flow, adjacent parking areas, sidewalks, roadways, overhead utilities, trees, and other potential obstructions.
8. Cubic Yard Capacity, Locations and Frequency of Deliveries: The contractor will provide the following listed quantity, type, and number of containers, at the various sites. The government reserves the right to change the cubic yard capacity of containers. The government may also change the frequency of collections.
Quantity/Description Location: Pick Ups
1- 35 Cubic Yard Compactor Medical Center - Service Yard M-W-F
2- 35 Cubic Yard Compactor Medical Center - Spinal Cord On-Call
1- 30 Cubic Yard Open Top Medical Center - Service Yard On-Call
1- 30 Cubic Yard Open Top Medical Center - PMMR On-Call
1- 8 Cubic Yard Dumpster North Clinic (CBOC) Once Weekly
1- 8 Cubic Yard Dumpster South Clinic (CBOC) Once Weekly
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Please call Justin Jones with US Federal Contractor Registration at 877-252-2700 EXT 757 for more information on this contract.
Contact Information:
Justin Jones
877-252-2700 EXT 757