SOURCE: Westbrook Technologies Incorporated

Westbrook Technologies Incorporated

April 16, 2013 10:30 ET

Harris Farms Streamlines General Accounting Practices of Its Hospitality Operations With Westbrook Fortis

Harris Ranch Inn & Restaurant, Owned and Operated by Harris Farms, Improves Efficiency of AP and AR Processes With Document Management and Workflow Solution

BRANFORD, CT--(Marketwired - Apr 16, 2013) -   Westbrook Technologies, a leading developer of enterprise content management software (ECM), today announced that Harris Ranch Inn & Restaurant has implemented its Fortis software to improve the efficiencies of its accounting systems and reduce operational cost by improving workflow.

Harris Ranch Inn & Restaurant, located in California's Central San Joaquin Valley region and one of several entities that bear the Harris family name, relied on paper processes until two years ago when they implemented a document management solution to streamline the restaurant's general accounting practices -- including its Accounts Payable (AP) and Accounts Receivable (AR).

"We were having problems with paperwork getting lost or misplaced and, of course, we wanted to reduce duplicate entry and improve the billing process," said Stephanie Vasquez, a business systems analyst with Harris Farms. 

Working with Ricoh Americas Corporation, a Westbrook partner and technology company that specializes in office imaging equipment, production print solutions, document management systems and IT services, Harris Farms chose Fortis document management software. "Fortis's ability to easily export data to multiple sources was a key factor in our decision," said Vasquez. "It makes it much easier to handle our accounting needs, including our general ledger and balancing our AR and AP accounts.

"Using Fortis, we will save the equivalent of one full-time salary annually by reducing the time it takes AP clerks to manually input the 3,500 invoices that they process weekly. In addition, Fortis can collate invoices associated with a specific check in just 10 minutes -- a process that previously took an AP clerk up to 8 hours. The check approval process has also been reduced to 15 minutes from a previous two- to three-day timeframe."

In addition, Harris Farms uses Fortis's workflow capabilities to simplify the process of handling invoices at the inter-company level by facilitating the import of AR data into its financial system. "The AR codes are built into the workflow and entries are posted automatically to the corresponding division or entity," said Vasquez. "The process can be complex as one invoice could generate 15 different AR codes. Automating workflow with Fortis has removed quite a few steps in the AR process and has eliminated the need for double entry."

"Companies such as Harris Farms have realized tremendous cost-savings by implementing a solution that facilitates key cash flow operations such as AP and AR, " said Einar Haukeland, CEO of Westbrook. "Fortis helps companies in the hospitality sector streamline their document management handling and improve workflow so that resources can be better allocated and utilized."

About Harris Ranch Inn & Restaurant
Established in 1977, Harris Ranch Inn & Restaurant is a popular destination point in California's Central San Joaquin valley region and is just one of several entities that bear the Harris family name. The Harris family has been farming for over 78 years and now also owns Harris Farms, the Harris Ranch Beef Company, the Harris Ranch Feeding Company, Harris Farms, and Harris Fresh. For more information, visit www.harrisranch.com.

About Westbrook Technologies, Inc.
Founded in 1991 and headquartered in Branford, CT, Westbrook Technologies' solutions help organizations of all sizes manage document- and data-intensive processes in compliance-centric industries. The company's Fortis content management software is used by thousands of customers worldwide to capture, index, securely store and retrieve critical information instantly and securely. Its FortisBlue product line, accessible from the cloud, has an intuitive interface to make daily information management tasks effortless. All Fortis solutions are cost effective, fast to deploy and easy to use, and are supported by an extensive network of resellers.

Call 800-949-3453 or visit westbrooktech.com for more information

About Ricoh
Ricoh is a global technology company specializing in office imaging equipment, production print solutions, document management systems and IT services. Headquartered in Tokyo, Ricoh Group operates in more than 200 countries and regions. In the financial year ending March 2012, Ricoh Group had worldwide sales of 1,903 billion yen (approx. 23 billion USD).The majority of the company's revenue comes from products, solutions and services that improve the interaction between people and information. Ricoh also produces award-winning digital cameras and specialized industrial products. It is known for the quality of its technology, the exceptional standard of its customer service and sustainability initiatives.

Under its corporate tagline, imagine. change. Ricoh helps companies transform the way they work and harness the collective imagination of their employees.

For further information, please visit www.ricoh.com/about/

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