SOURCE: eCopy, Inc.

April 21, 2008 08:30 ET

IT Manager's Guide for Moving SMBs Towards the Paperless Office

NASHUA, NH--(Marketwire - April 21, 2008) - Small- and medium-sized businesses (SMBs) that excel at managing corporate information frequently profit from better productivity and lower expenses than their competition. A key challenge facing organizations which want to better manage information is developing strategies that efficiently account for both electronic and paper-based information.

"While the totally paperless office is not something most SMBs will ever achieve, driving as much paper out of business processes as possible is a strategy that can payoff," said Bill Brikiatis, corporate marketing director at eCopy Inc.

To read an industry white paper on how information technology (IT) managers at SMBs can move their organizations towards a paperless office with document scanning software, please click on paperless office.

The white paper walks IT managers through the steps needed to pull paper into electronic processes. According to Brikiatis, "The first step is to consider the types of documents being used. For instance, are they used in high-volume, repeatable transactions or ad hoc business processes? That will dictate whether you need a specialized, production-focused scanning operation or if you can distribute capture capabilities at multiple points in an organization."

The white paper also examines how to safeguard document security during scanning processes, the key administration and support features that IT managers need to look for with document imaging software and the best ways to integrate document imaging into existing business applications.

Additionally, the white paper takes a look at Minuteman Group, an insurance firm with about 20 employees based in Nashua, N.H with a paperless office strategy. Every piece of paper that comes into Minuteman's office is scanned, including insurance policies and revisions, applications and more, and electronically routed to the staff -- ready to be used on customer accounts.

With this process, "Minuteman's entire service process has become more efficient. Tasks that used to take 15 minutes are now completed in less than 60 seconds at a desktop. Employees no longer spend time getting up to use the fax and copy machines, or search for missing paper documents, which allows for more time with customers," said Brikiatis.

About eCopy, Inc.

eCopy, Inc. is an innovative provider of open and flexible solutions that rapidly integrate paper-based information into existing business processes and applications. With more than 75,000 units sold, eCopy is the market leader in MFP document imaging software. eCopy customers include GE, Time Warner Inc., Yahoo!, Nissan, Verizon Wireless, BP, Sprint, General Motors, Siemens, Cisco Systems, SAAB, and Sony Corporation. eCopy, Inc. is a global company headquartered in the United States, with subsidiaries in Japan and the UK, offices in Germany, France, Scandinavia, and Australia as well as sales operations in Canada, Singapore, and New Zealand. For more information, visit http://www.ecopy.com or join the conversation at eCopy's Document Imaging Blog at http://documentimaging.typepad.com.

eCopy is a trademark of eCopy, Inc. All other referenced product names are trademarks of their respective owners.

Contact Information

  • Contact:
    Sarah Grazier
    Porter Novelli for eCopy, Inc.
    +1.617.897.8208
    Email Contact