SOURCE: NextPage

March 26, 2007 10:17 ET

NextPage Makes Available Document Analyzer Tool to Help Users Assess the Risk of Information on the Desktop

Free Tool Scans Email and Local Drives to Count Total Number of Files and Types; Large Number of Files in Multiple Locations Indicates High Risk Levels

DRAPER, UT -- (MARKET WIRE) -- March 26, 2007 -- NextPage today announced the immediate availability of a free tool, the NextPage Document Analyzer, which helps quantify the level of information risk represented by the documents created, shared and stored on individual computers. End users can manually enter the document file types they want the NextPage Document Analyzer to search for, such as .doc, .xls, .zip, .ppt, .pdf and others. The tool then scans email, Outlook, and local drives, including the Recycle Bin and temp directories, to determine the total number and types of files stored by location. A company's level of risk increases as either the number of files increases or the number of locations where files are stored on the desktop increases. Large numbers of files or disparate file locations become too difficult for organizations and their end users to effectively manage.

"NextPage Document Analyzer yields greater insight into the growing need for organizations to implement better information risk management at the desktop," said Darren Lee, President and Chief Executive Officer, NextPage. "On a typical desktop or laptop, the number of documents residing in email or on local drives is usually in the thousands and end users don't know which documents fall under policy or can't find all copies or versions of qualifying documents. Without the right tools end users are literally unable to follow policy, representing an unacceptable, yet surprisingly prevalent, level of risk."

IDG research commissioned by NextPage suggests that information risk levels at the desktop are high and that steps companies are taking to reduce those levels are failing. The research study, based on the responses of 108 IT professionals, indicates that only 62 percent of the companies surveyed have a document retention policy in place. Of that 62 percent, only 31 percent actively enforce the policy and 61 percent responded that fewer than half of their employees are adhering to their published retention policies. Additionally, only 30 percent of respondents had actually implemented technology to facilitate the retention and disposal of documents across their enterprises.

"We hope that as organizations and end users see the results generated from the NextPage Document Analyzer, taken in tandem with our research, they will see a clear need for technology solutions to help end users comply with policy and reduce information risk," said Mr. Lee.

NextPage offers strategies for companies to implement efficient information risk management that functions within the way end-users normally create, save, send and delete documents. This approach dramatically increases end-user compliance, helping companies more efficiently manage their documents and effectively lower their information risk levels. The company's innovative and unique Document Retention application securely tracks Microsoft Office documents across email, hard drives, servers and removable storage. At any time, companies can view a real-time snapshot of who has what documents and where, enabling a more accurate and comprehensive application of document retention and disposal policy.

About NextPage

NextPage delivers powerful document tracking services that enable enterprises to manage and control the risk of Microsoft Office documents on the desktop. With the patent pending document tracking technology enterprises can securely track the more than 7.5 Billion Office documents that are sent as e-mail attachments, stored on users' desktops and removable media or saved to centralized servers. The NextPage 2 Document Retention service increases document retention compliance, as the only product that lets organizations apply retention policies to versions on the desktop by purging working copies and posting final versions to a central server for archival and lifecycle management. The NextPage products reduce the cost of document eDiscovery, prevent wasted time tracking down document versions and reduce the risk of documents. For more information, visit or e-mail us at

Contact Information

  • Media Contacts

    Eric Anderson
    Coltrin & Associates (for NextPage)
    212-221-1616 ext. 117
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    Jenel Stevens
    Coltrin & Associates (for NextPage)
    212-221-1616 ext. 125
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