SOURCE: Project Insight

Project Insight

May 21, 2013 05:03 ET

Project Insight Drives Budget Management Success at Stillwater Associates

Project Management Software Helps Energy Consultants Finish Projects on Time and on Budget

IRVINE, CA--(Marketwired - May 21, 2013) - Stillwater Associates, an energy consulting firm specializing in the transportation fuels market, helps their clients understand the petroleum supply chain from well to service station, and how changes -- such as government regulations and new technology fuels -- affect their businesses and how that impacts the people involved.

The company's mission is to create value for their clients by providing exceptional planning, analytic and operating skills, while leveraging their global network of energy industry contacts.

Stillwater Associates is an 'officeless' company. Team members are scattered all over the country. "We discovered as we grew from three people to 10 people we could no longer manage our budgeting easily," company president David J. Hackett explained. "We didn't have the processes and infrastructure to manage it properly."

Stillwater Associates hired a project management consultant who provided a list of companies offering project budget management capabilities. "We evaluated all of the solutions," Hackett said, "and reduced the list to three, all of which were excellent choices. The tiebreaker for us was Project Insight's ability to connect to our accounting system relatively inexpensively. They could program our connection to QuickBooks Online, capture the time data from the project management software and transfer it to the financial software."

Because everything Stillwater Associates does is based on tracking billable time, the software's timekeeping widget is especially helpful. Employees simply click on the timer when they start a task, then click again when they stop. Their hours are automatically calculated.

Hackett quickly achieved his major goal: Stillwater Associates was no longer overrunning project budgets. The company establishes a budget and sticks to it. Everyone knows what their piece of the project is, how much time they should allocate, and the current status of where they are each project. As a result, since Stillwater Associates implemented the Project Insight software, every project has been completed on time and on budget. The company also provides with clients real-time status updates, which cut down on surprises.

Recently an unexpected benefit has appeared. A major client has embarked on a large project, and Stillwater Associates may manage it across multiple companies, including managing other contractors.

"We're able to take this on because our Project Insight project management software has powerful features we've never had to use. As our needs and responsibilities grow, we can seamlessly add those features. In this way Project Insight is becoming an integral part of our success," he added.

About Project Insight
Project Insight project and portfolio management software is powerful for project managers, easy for everyone. Project Insight offers a SaaS edition as well as an on-premise edition. Project Insight's software supports The Project Management Institute, Inc.'s (PMI) standards, and is compliant with the PMBOK® Guide. Project Insight and Metafuse are registered trademarks of Metafuse, Inc. Other brands are registered trademarks of their respective owners.