SOURCE: ReadSoft US

May 03, 2006 13:33 ET

ReadSoft Software Automating Van Rooy Properties' Incoming Invoices Into Microsoft Dynamics GP

NEW ORLEANS, LA -- (MARKET WIRE) -- May 3, 2006 -- Property management company Van Rooy Properties, located in the United States, improved invoicing and business processes by using Microsoft Dynamics GP (formerly known as Microsoft Great Plains) enterprise resource planning (ERP) system. However, there were several other challenges that led Van Rooy to implement an invoice automation solution as well.

Van Rooy has various real estate properties across the United States, including Wisconsin, Michigan, Kansas, Florida and Indiana. Overall, the properties receive 4,000-5,000 paper invoices per month at over 40 locations, including their corporate facility in Indianapolis, IN. Four Accounts Payable (AP) clerks there manually type information from the invoices into Microsoft Dynamics GP.

Once envelopes are opened, invoices are stamped as received. At least two approval signatures are needed for each invoice, so invoices are mailed out to approvers at the various properties. Approved invoices are then sent back to Indianapolis for payment. One-to-three days elapse for each approval, and another one-to-three days to return the invoices. In some cases, three signatures are needed, and invoices could end up past due even before they arrived with all approval signatures.

"Our goal is to have all properties scan in their invoices so ReadSoft DOCUMENTS for Invoices can process them without the AP clerks typing them in," said Linda Talbot, Senior Staff Accountant. "From there, our workflow (approval process) would take place electronically rather than via postal service, with all data ultimately transferred into Microsoft Dynamics GP."

ReadSoft reseller CSSI is Van Rooy's main point of contact. CSSI implemented GPx, a fully integrated imaging and workflow solution that incorporates ReadSoft DOCUMENTS for Invoices. The technology enabled Van Rooy to capture information from paper-based invoices using ReadSoft DOCUMENTS for Invoices, route the invoices electronically for G/L coding and approval, then automatically create an AP transaction in Microsoft Dynamics GP while storing the image and history in a document management system.

"Microsoft Dynamics GP users are typically handling incoming invoices the same as Van Rooy Properties was -- manually," said Bob Fresneda, President of ReadSoft North America. "By using a solution such as ReadSoft DOCUMENTS for Invoices, Van Rooy can expect to see a decrease in processing time, an increase in data quality, and overall gained efficiencies. ReadSoft is proud to assist US companies like Van Rooy with such challenges."

About Van Rooy Properties:

Van Rooy Properties specializes in a variety of properties ranging from high rise luxury apartment buildings and subsidized housing to individual houses. The Van Rooy Properties formula for successful property management stems from our "hands on" philosophy throughout all of our properties. Quite simply Van Rooy Properties offers a proven professional management team ready to be of service any time day or night, curb appeal that stems from careful grooming and results in a place to call "home," and a professionally trained maintenance team which knows the meaning of the word service.

About ReadSoft:

ReadSoft is the global leader in the development and sales of a complete product platform for Document Automation. With thousands of customers on a global basis, ReadSoft supports customers and partners in North America with offices in 7 locations, including the corporate headquarters in New Orleans, LA.

Established in 1991, ReadSoft was first to bring free form technology for invoice processing to market and first to achieve certifications to enterprise resource planning systems such as SAP and Oracle. ReadSoft has become the global technology leader, with subsidiaries in 11 countries and partners in an additional 70. We are proud to have the largest and most innovative development department in the industry, with professional services to assist customers and partners on a global basis. ReadSoft's vision is to free businesses everywhere from manual document handling. For more information please visit www.readsoft.com.

Contact Information

  • For more information, please contact:
    Linda Talbot
    Senior Staff Accountant
    Van Rooy Properties
    317.684.7305
    Email Contact

    Bob Fresneda
    President
    ReadSoft
    504.841.0111
    Email Contact

    Alayne Pregeant
    Marketing Manager
    ReadSoft
    504.841.0119
    Email Contact