SOURCE: US Federal Contractor Registration

US FEDERAL CONTRACTOR REGISTRATION

October 04, 2016 15:00 ET

Resources Sought for Exhibit Booth Services at Annual Society for Neurosciences Meetings

BETHESDA, MD--(Marketwired - October 04, 2016) - The National Institutes of Health released on Tuesday, October 4 a sources sought notice to locate and identify small business contractors who are interested in or capable of providing exhibit booth services at annual Society for Neurosciences meetings.

The purpose of the acquisition is to provide the National Institute of Neurological Disorders and Stroke (NINDS) Office of the Director (OD) with exhibition services to satisfy the overall exhibit booth display for the National Institute of Health (NIH) NINDS at the Society for Neurosciences Annual 2016 Meeting. Services shall include exhibit related furnishings, electricity, sign hanging labor, cleaning, and material handling/drayage for the 2,500 square foot NIH exhibit space.

Contractors interested in this opportunity must be able to do the following:

  • Provide exhibit support services for the 2,500 square foot NIH exhibit at the Society for Neurosciences Annual Meeting 2016. The exhibit shall contain four booth spaces (made up of a 1,600 square foot central booth and three side booths: a 600 square foot booth, a 200 square foot booth and a 100 square foot booth)
  • Furnish the central 1,600 square foot booth space of the trans-NIH exhibit with 20 barstools, 3 round tables, and 8 waste baskets
  • Arrange for the exhibit for the NIH to have an exhibit space that creates an open gathering place on the show floor for professionals to review displayed material
  • Furnish the three side booths with a total of 42 chairs, 21 round tables, 7 wastebaskets, 2 barstools, carpet, padding, and electricity
  • Clean the exhibit, inclusive of all four booths, each day by vacuuming or shampooing the carpet and emptying the wastebaskets.
  • Ensure that exhibit demonstration areas are not set on the aisle line of the NIH booths so that space remains to absorb spectators
  • Provide and arrange for electricity to the exhibit and labor for sign hanging
  • Provide for the exhibit material handling/dryage, which includes receiving government materials either at a warehouse in advance of the show or on-site during exhibit move in, delivering government materials to the exhibit upon receipt, removing empty containers for storage during the show, returning empty containers to the exhibit after the show, delivering government materials back to the loading dock, and loading for outbound shipping

The base period of performance shall be October 15, 2016 through December 15, 2016. This period of performance includes preparation prior to the conference as well as the services required during and post-conference to meet the needs of this statement of work. This period of performance includes the following:

Installation Dates and Hours

Wednesday, Nov. 9 8 a.m. - 6 p.m.

(Targeted Move-in, Island booths only, 400 square feet and above)

Thursday, Nov. 10 8 a.m. - 6 p.m.

Friday, Nov. 11 (Veteran's Day) 8 a.m. - 6 p.m.

Saturday, Nov. 12 8 a.m. - 10 a.m. (Product set-up)

Dismantling Dates and Hours

Wednesday, Nov. 16 5 p.m. - 10:00 p.m.

Thursday, Nov. 17 8 a.m. - 2:00 p.m.

If interested, the contractor also will provide optional exhibit support services for a 2,200 square foot NIH exhibit at the Society of Neuroscience Annual Meeting in 2017 and 2018. If the initial contract period is extended to include these two subsequent meetings, the contractor must:

  • Provide 22 barstools, 30 chairs, 18 round tables, and 12 waste baskets
  • Arrange for the exhibit for the NIH to have an exhibit space that creates an open gathering place on the show floor for professionals to review displayed material
  • Provide carpet and padding for the NIH exhibit
  • Clean the exhibit each day by vacuuming or shampooing the carpet and emptying the wastebaskets
  • Ensure that exhibit demonstration areas are not set on the aisle line of the NIH booths so that space remains to absorb spectators
  • Provide and arrange for electricity to the exhibit and labor for sign hanging
  • Provide for the exhibit material handling/dryage, which includes receiving government materials either at a warehouse in advance of the show or on-site during exhibit move in, delivering government materials to the exhibit upon receipt, removing empty containers for storage during the show, returning empty containers to the exhibit after the show, delivering government materials back to the loading dock, and loading for outbound shipping

In the response, interested contractors also must provide the following information:

  • Separately Priced Line Item for each of the two option periods
  • Options for increased quantity shall consist of:
    • The option to purchase additional exhibit space up to 800 square feet, in increments of 100 square feet, and
    • The option to purchase additional furniture by unit. Up to 20 additional tables, 40 additional chairs, 6 additional barstools, and 6 additional waste baskets annually
    • Unit prices for support of 100 additional square feet of exhibit space, additional tables, chairs, barstools, and waste baskets for each optional period of performance.

The period of performances for the options to extend the term of the contract shall be as follows:

  • Option Period 1: September 30, 2017 through November 30, 2017
  • Option Period 2: September 25, 2018 through November 25, 2018

A firm fixed price purchase order within the Simplified Acquisition threshold is anticipated, with options for increased quantity and options to extend the term of the contract included in the contract.

Place of Performance

The place of performance for the base period of the requirement shall be as follows:

San Diego Convention Center

111 W. Harbor Dr.

San Diego, CA 92101

The place of performance for the option periods shall be at the designated Society for Neurosciences Annual Meeting designated location for the associated year.

Contractors that believe they possess the ability to provide the required services should submit documentation of their ability to meet each of the project requirements to Contract Specialist Lauren M. Phelps at lauren.phelps@nih.gov.

The capability statement should include:

  • The total number of employees
  • Documentation of ability to provide the required support
  • Any contractor GSA Schedule contracts by which all of the requirements may be met, if applicable
  • Any other information considered relevant to this program
  • Company Name, DUNS number, Physical Address, and Point of Contact Information
  • Type of business
  • Applicable North American Industry Classification System Code
  • Size standards in accordance with the Small Business Administration

Responses are due by no later than October 11, 2016 at 10 a.m. ET.

To receive the contract, contractors must be registered with the System for Award Management (SAM) database, and have as part of the Registration all current Representations and Certifications.

US Federal Contractor Registration, the world's largest third-party government registration firm, completes this required Registration on behalf of its clients. It also makes available information about opportunities like this, as well as training on how to locate, research, and respond to opportunities.

For more information, to get started with a SAM registration, or to learn more about how US Federal Contractor Registration can help your business succeed, call 877-252-2700, ext. 1.

Contact Information

  • US Federal Contractor Registration
    William Henderson, Marketing Manager
    877-252-2700, ext. 750