December 05, 2007 08:01 ET

RPost Adds Archiving Option to Outbound Messaging Services

New Capability Automatically Copies Registered E-mail Receipts to Secure Online Archive, Streamlining Storage and Retrieval Process for E-discovery

LOS ANGELES, CA--(Marketwire - December 5, 2007) - RPost®, the leader in managed outbound messaging, today announced that it has added automatic archiving to its suite of on-demand Registered E-mail® services. RPost users are now given the option to have a copy of their Registered Receipt e-mail automatically archived in a secure online repository. RPost's Transactional Archive™ is a management tool that ensures the Registered Receipt e-mail, or digital audit trail that verifies Registered E-mail message content and delivery, is filed for quick and easy retrieval if a back up copy is needed, in a form that can reconstruct an authenticated electronic original e-mail body, attachments, and transmission metadata.

"RPost's service helps e-mail be used effectively in litigation," said David Ferris, senior analyst of Ferris Research. "The new archiving feature reduces legal liabilities, saves time during discovery and ensures admissibility when presenting e-mails in a court of law."

While December 1 marked the first anniversary of the Federal Rules of Civil Procedure, many organizations are still grappling to establish e-mail usage and storage policies that satisfy the new e-discovery rules. RPost enables businesses and consumers to send critical e-mail messages with proof of delivery -- admissible evidence of e-mail content (including attachments) and official time sent/received -- to any e-mail address and requires no action on the part of the recipient.

Traditional archive systems that store outbound e-mail only provide information that was claimed to have been sent, not what content was received by the other party and when. RPost's new Transactional Archive ensures a copy of the evidentiary record of the entire e-mail transaction, the Registered Receipt e-mail, is readily available in a master repository, whether the e-mail sender has left an organization or no longer has access to the original Registered Receipt e-mail stored on his or her desktop.

"The new e-discovery rules have been in effect for a year. Despite recent case law that requires proof of e-mail authenticity as grounds for admissibility, corporations are still woefully unprepared," said Zafar Khan, CEO of RPost. "RPost's Registered E-mail service is a simple, cost-effective method for sending electronic messages that have consequence. By offering the optional Transactional Archive, we're making the management process of critical e-mail records more seamless for our customers."

Transactional Archive: How It Works

Neither RPost nor the RPost system store copies of e-mail or Registered Receipt e-mail by default. Rather, RPost provides several methods of enabling the Transactional Archive.

--  Inbox -- By default, the RPost service sends the Registered Receipt e-
    mail to the sender's inbox, and deposits this into an automatically created
    subfolder of the inbox, called the "(R)eceipt" folder. This acts as the
    users' first level Transactional Archive.
--  Corporate Mailbox -- As on option, organizations can also create a
    special e-mail address where a copy of Registered Receipt e-mail records
    from all corporate senders is returned to this central corporate mailbox.
    Users generally set this mailbox as "" Often, users
    will manage this alternate copy of the receipt within their e-mail
    management system. OpenText has integrated with RPost so that Registered
    Receipt e-mails are routed into the OpenText Legal Key e-mail management
    product, automatically categorized by classification code or matter number.
--  Secure Web-Accessible -- RPost also can provide an archive server that
    can be deployed in-house, or enabled in a hosted environment by an RPost
    partner. With this version of the Transactional Archive, once activated,
    copies of Registered Receipt e-mails are automatically routed to a web-
    accessible repository that is searchable by date, key word, message sender,
    message recipient, classification code, among other criteria. To retrieve
    receipts, one simply accesses the archive site, highlights the desired
    Registered Receipt e-mail, and at the click of a button it is automatically
    e-mailed to the sender, a designated IT contact, or a designated third
    party such as the recipient, their IT department or a dispute mediator.

Regardless of the desired implementation of the Transactional Archive, the sender can verify authenticity with a complete record. RPost's Registered Receipt e-mails provide admissible evidence of the integrity of the e-mail message transmission, including content and all message attachments, and reconstructs the original electronic path form sender to receiver.

By establishing a corporate policy to use RPost for significant business communications, companies mitigate liability risks by having a defensible and admissible record of the complete e-mail transmission, while avoiding the pitfalls and high cost of a "store everything" approach to e-mail archiving. At its core, RPost pay-as-you-go services include proof of e-mail content, delivery and time-stamping; e-contracting; and e-signing. Advanced services include end-to-end encryption, PDF conversion and information leak protection, combined into one tool offered at a flat per e-mail price, which is about the cost of a postage stamp. RPost services have been tested, accredited and are used daily by the U.S. federal government and service is offered and supported in seven languages.

Unlike hardware or software solutions, RPost delivers on-demand services that save its customers money by eliminating the need for costly installation, maintenance and upgrades. In addition, RPost customers can use standard web browsers to manage its service offerings.


RPost Transactional Archive will be generally available on December 15, 2007. Current customers will automatically have the capability to turn on or off this optional new feature at will.

About RPost

RPost® has set the global standard for Legal Proof™ for e-mail. RPost's patented services provide the sender with legally valid evidence of precisely what e-mail content and attachments were sent and received, by whom and when. RPost services include an integrated set of eContracting, e-signature, security and privacy/encryption tools. RPost has strategic business relationships with leading technology and service providers to provide RPost services to their existing clients, including: Pitney Bowes, Postini, Symantec, AT&T, Sprint, Qwest, Orange (FranceTel) and BTInfonet (BritishTel), among others.

Available in five languages, RPost Registered E-mail® services are also used daily by the United States Government and have been endorsed and marketed by many of the influential bar associations in the United States. Headquartered in Los Angeles, RPost has offices in Washington, D.C. and worldwide. For more information about RPost, please visit

"Registered E-mail" is a registered trademark owned by RPost.

Contact Information

  • Media Contacts:
    Jill Reed or Christine McKeown
    Schwartz Communications, Inc.
    (415) 512-0770