SOURCE: eCopy, Inc.

July 07, 2008 08:30 ET

Shasta Pools & Spas Deploys Document Imaging Solution From eCopy and OptiScan

Arizona's Number One Pool Builder Expects to Save $500,000 a Year in Reduced Costs by Going Green With Document Imaging Across the Company

PHOENIX, AZ--(Marketwire - July 7, 2008) - Shasta Pools & Spas has deployed eCopy™ ShareScan® document imaging software along with OptiScan eVista™ document management software to support its production and financial processes for building swimming pools. Shasta Pools & Spas, a family-owned business headquartered in Arizona, expects to save $500,000 a year through process improvements, and reduced printing and paper costs by using eCopy and OptiScan together.

A division of Shasta Industries, Inc., Shasta Pools & Spas is the top pool builder in Arizona and one of the largest pool builders in the country. According to Steve Ast, Partner and Vice President of Sales & Marketing, "Shasta Pools has built its reputation by taking care of our customers and making sound business decisions. The choice to move towards a paperless system was a win-win. It is great for the environment and reduces overhead which translates into value for our customers."

With the implementation of OptiScan eVista and eCopy, Shasta has eliminated the need to make numerous copies of documents for distribution throughout the company and to external contractors. Documents are available to all approved users within moments of scanning, allowing for fast, efficient document retrieval. This approach reduces the cost of physically moving paper between five sales offices and the corporate headquarters. It also eliminates the cost of printing, lost or inconsistent documents, filing and storage.

The OptiScan eVista document management software provides secure, web-based document access and search capabilities to Shasta employees and vendors, making contracts and other important documents easy-to-find and immediately available. Additionally, eVista provides role-based document security to ensure documents are only accessible for those granted access.

"We were running our copier machines into the ground feeding a costly, paper-intensive workflow with our pool contracts," said Robert Dye, Controller at Shasta Pools. "The eCopy/OptiScan solution enables us to scan contracts right away and make them available both internally and externally to our vendors in the field. This not only dramatically decreases excessive paper usage; it also enables a fast and efficient way for employees to locate and view documents and provides an efficient service to our vendors."

eCopy document imaging software is operating on 13 multifunction printers (MFPs) to provide Shasta employees with an intuitive, consistent user interface across multiple departments, including accounting, design, purchasing and construction. Shasta simply scans and converts the paper-based information to Adobe Portable Document Format (PDF) files, associates the PDF files with an existing job in the system, and seamlessly imports them into the eVista system using web services. Leveraging the PDF standard makes it easy to distribute documents and provide access to outside vendors.

"We scan our pool layouts and any design changes, making them available to everyone involved in building a pool. Extending our document workflows outside our company significantly reduces the chance of mistakes being made by an outside vendor because all vendors will be working with the latest document," said Dye.

OptiScan, a provider of capture services, software and hardware solutions based in Phoenix, Ariz., used the eCopy software development kit to create the eCopy Connector for eVista, an interface allowing eCopy's document scanning capabilities to merge seamlessly with OptiScan's eVista document management solution.

"The eCopy/eVista solution enables Shasta employees to use their MFPs to make important documents readily available to the vendors and employees engaged in a project via web access," said Al Hawkins, President of OptiScan Inc. "Access to each document is assigned and controlled through role-based access ensuring that the right documents are accessible to the right people at the right time."

About eCopy, Inc.

eCopy, Inc. is an innovative provider of open and flexible solutions that transform paperwork into paper that works. With more than 75,000 units sold, eCopy is the market leader in MFP document imaging software. eCopy customers include GE, Time Warner Inc., Yahoo!, Nissan, Verizon Wireless, BP, Sprint, General Motors, Siemens, Cisco Systems, SAAB, and Sony Corporation. eCopy, Inc. is a global company headquartered in the United States, with subsidiaries in Japan and the UK, offices in Germany, France, Scandinavia, Canada, Singapore, New Zealand and Australia. For more information, visit http://www.ecopy.com or join the conversation at eCopy's Document Imaging Blog at http://documentimaging.typepad.com.

About Shasta Pools & Spas

Shasta Pools & Spas was founded in 1966 and has been the number one pool builder in Arizona since 1968 with more than 75,000 swimming pools built throughout the state. Shasta is a recognized leader and innovator in the swimming pool industry and is the only Phoenix pool builder that is a member of the prestigious Master Pools Guild. Over the years, the company has grown to include nine divisions including swimming pool building, pool remodeling, pool product manufacturing and pool supply retail stores. For more information, visit http://www.shastapools.com/ or http://news.shastapools.com/.

About OptiScan Inc.

OptiScan Inc. is a Phoenix-based document scanning and solutions provider since 1991. In addition to specialized media and high-volume back-file scanning services, OptiScan has developed a powerful web-based document management software package for search, view, and controlled access to scanned digital documents. Its customers include US Airways, BAE Systems Aerospace and Defense Inc., and Honeywell Inc. For more information on how OptiScan can help your business, visit http://www.optiscan.net.

eCopy is a trademark and eCopy ShareScan is a registered trademark of eCopy, Inc. All other referenced product names are trademarks of their respective owners.

Contact Information

  • Press and Industry Analyst Contact:
    Bill Brikiatis
    eCopy, Inc.
    Director, Corporate Marketing
    +1.603.881.4450, ext. 436
    Email Contact
    eCopy, Inc. Web site:
    http://www.ecopy.com