SOURCE: SmeadSoft


October 15, 2009 08:00 ET

Smead Introduces SmeadSoft Records Management System 9.1

New Version Offers Enhanced User Experience With Greater Functionality, New Version of iAccess, 9.1 for Thin Client Also Introduced

ORLANDO, FL and HASTINGS, MN--(Marketwire - October 15, 2009) - Smead Manufacturing Company ( -- the industry leader in organizing and simplifying the lifecycle management of records in any form -- today announced the general availability of the company's most comprehensive records management solution to date, SmeadSoft® Records Management System (RMS) 9.1. The announcement was made at ARMA's 54th Annual Conference and Expo being held in Orlando, Fla. at the Orlando World Center Marriott.

Designed to organize and simplify the lifecycle management of records in any form, SmeadSoft RMS 9.1 includes the following new functionality:

-- High Performance Image Viewer -- 9.1 boasts an intuitive new high performance image viewer. Users will see the return of multiple viewing windows with the added capability to dock or undock these windows. When combined with the 'File to Image Conversion' feature, viewing and managing attachments in SmeadSoft has never been easier, more flexible or more powerful.

-- Enhanced Security -- SmeadSoft offers a new, completely redesigned security module with a new interface to complement current security administration requirements.

-- Retention Management Enhancement -- Smead has significantly improved usability and retention features by altering the structure of how records retention policies are defined and deployed. Retention management now has three final dispositions: Permanent Archive, Purge and Destroy.

-- Records Movement for Approved Users -- Moving records and attachments can now be done from within the application in real time without having to exit the program or use the database toolkit or scripting language.

-- Preservation of Official Record -- SmeadSoft RMS further protects the integrity of official records. The system offers Record Rectification so users can identify which record, paper or electronic, is the official record. This feature can be used to distinguish a new or older version of an attachment as any being considered as a final version after alteration. This includes the use of drag and drop PC files and images, as well as the paper records. Users are offered the choice to identify an attachment as the Official Record or set the system to mark all new attachments as the Official Records.

-- Natural Language Search -- In addition to the Boolean operators within search, SmeadSoft now offers "plain language" search capabilities, making the system more user-friendly. Full Text Search takes the user directly to the hit within the pages of the documents searched.

-- Unified Viewer -- Users experience single viewer technology, reducing the risk of confusion from multiple viewers within the product.

-- Enhanced Native File Types -- SmeadSoft RMS has enhanced the native viewing capabilities to encompass over 400 file types, significantly reducing a customer's total cost of ownership by enabling them to reduce the number of purchased Seat Licenses for other applications.

-- Microsoft® SQL Server Database -- A distributable version of Microsoft SQL database is included with 9.1. The product includes a database conversion utility that will enable existing Access customers to move to this more powerful and functional database environment.

-- Color Palette Selection Enhancements -- The new system provides flexibility for color selection, allowing users to optimize visual reference capabilities by customizing table colors.

-- Microsoft Compliance for SLIM Manager -- Slim (license management) Server has been enhanced to now operate on the Vista operating system without conflict.

-- ROV and Datalogic Bar Code Readers Support -- Version 9.1 is compliant with the next generation ROV and Datalogic remote bar code readers which are more robust, carry more memory than ever before, and are more intuitive to use.

SmeadSoft iAccess 9.1

The company also unveiled SmeadSoft iAccess 9.1, the latest version of the company's web-based client seat that allows users to work within a web browser while accessing the full range of user functionality. Clients experience expanded functionality with the lower cost of ownership inherent in ASP based solutions, along with faster deployment and easier to manage client maintenance. SmeadSoft iAccess is used in conjunction with the SmeadSoft Records Management System solutions.

iAccess Features include:

--  Natural language search
--  Results display
--  File Requesting
--  Tracking Reports
--  Requestor Reports
--  Retention Reports
--  Record Printing/Faxing/E-mailing
--  Inserting/Editing/Updating Official Records
--  Stable .NET code base
--  Thumbnail Views
--  "Hit to Instance" functionality
--  A context-sensitive help system related only to iAccess
--  User password controls
--  Enhanced search capabilities
--  Full navigation available between workgroups, tables and views
--  Enhanced sort and find functionality

"Smead has a long history of providing innovative and flexible products to meet the needs of our clients," said Smead Chief Operating Officer and Executive Vice President, Bob Karrick. "SmeadSoft RMS 9.1 not only gives clients confidence in the security of their information, it offers remarkable usability and efficiency enhancements, such as native file viewing capabilities, that can lower an organization's total cost of ownership."

For more information about the SmeadSoft Records Management System 9.1, please visit or call (866) 293-7664.

Software Solutions from Smead

Smead offers a suite of general and department-specific software solutions including:

-- SmeadSoft Records Management System

-- SmeadSoft Records Management System for Government

-- SmeadSoft Records Management System for Case File Management

-- SmeadSoft Records Management for Human Resources

-- SmeadSoft Records Management for Property and Evidence

-- SmeadSoft Records Management System for Clerks and Registrars

-- SmeadSoft Records Management System for Health and Human Services

-- SmeadSoft Property and Evidence Room Management

-- ColorBar Color Labeling Solutions

About Smead

As the industry leader in records management, Smead Manufacturing Company has brought a spirit of innovation and integrity to keeping businesses and home offices organized for more than 100 years. Smead offers filing systems and software solutions for government, commercial enterprises, and consumers designed to offer unparalleled ease of use and organizational clarity.

Headquartered in Hastings, Minn., Smead is a privately held, woman-owned business offering thousands of organizational products and six manufacturing plants located across North America. For product information, please visit and

Smead, SmeadSoft, ColorBar three bars, checkerboard pattern and Keeping You Organized are all registered trademarks of The Smead Manufacturing Company. All other trademarks are owned by their respective companies.

Contact Information

  • Contacts:

    Amy McNeil Anderson
    Smead Manufacturing Company
    (651) 480-5488
    Email Contact

    Jennifer Schwegman
    KC Associates, LLC
    (651) 247-6640
    Email Contact