SOURCE: SmeadSoft


June 15, 2009 10:05 ET

Smead Releases SmeadSoft Paper Recordkeeping 9.0

Enhanced Security and Retention Capabilities Ensure Customers Meet Physical Records Tracking and Management Requirements

HASTINGS, MN--(Marketwire - June 15, 2009) - Smead Manufacturing Company ( -- the industry leader in organizing and simplifying the lifecycle management of records in any form -- today announced the general availability of SmeadSoft® Paper Recordkeeping 9.0.

The latest version of the industry's leading physical file tracking and management software, SmeadSoft Paper Recordkeeping helps organizations stay in control of critical business information. It includes several enhancements that improve an organization's ability to ensure security, manage retention and meet compliance regulations.

A number of existing users were provided advance previews of the software.

"Our division tracks over 3,000 files a day through various steps of a work flow process so, on an average day, we will have over 10,000 scans. SmeadSoft has always withstood this load. As you can imagine, with 3,000 files we have numerous users, so account maintenance has always been an issue for the administrators," said Smead client, Diane Schommer, senior project manager of Global Medical Services for a Fortune 50 Pharmaceutical company. "Now with this new version, adding and updating accounts is easier and more straightforward. We also are looking forward to being able to synchronize our network passwords with SmeadSoft so that we will have one less password to remember. We are looking forward to being able to install and use the new version of SmeadSoft in our production environment."

Added Jennifer Kirby, senior administrative assistant for SmeadSoft Paper Recordkeeping client Apria Healthcare, Inc., "Apria Healthcare was a beta site for SmeadSoft's Paper Recordkeeping software. For about six weeks, I had a chance to try out the newest features of 9.0 and I like what I have seen. During the testing, I was specifically impressed with the user-friendliness of the new security module," said Kirby. "I also like the ability to cut and paste information from one record to a new record. This feature saves a lot of time."

SmeadSoft Paper Recordkeeping helps organizations manage information in a manner that ensures the reliability and trustworthiness of every record. In addition to improving efficiencies by streamlining time-consuming, manual processes and preventing the loss of important records, SmeadSoft Paper Recordkeeping 9.0 includes the following new features:

--  SQL Database Conversion Utility -- The system includes a distributable
    version of the Microsoft SQL database. With the 9.0 release, Smead ends
    support for Microsoft Access.  However, the product includes the database
    conversion utility that will enable existing customers on Access to move to
    this more powerful and functional database environment.
--  Slim Server Microsoft Vista Compliance -- Slim (license management)
    Server has been enhanced to now operate on the Vista operating system
    without conflict.
--  Enhanced Security -- SmeadSoft security management has been completely
    redesigned to complement current security administration requirements.
--  Records Movement for Approved Users -- SmeadSoft Paper Recordkeeping
    allows users with the correct permission to be able to move records within
    files in the event that a record was placed incorrectly or determined
    during its life cycle to belong in a different section of the system.
--  ROV and Datalogic Bar Code Readers Support -- The system has been
    updated to support the Datalogic bar code reader as a strong alternative to
    the now-discontinued Denso bar code reader, and the ROV bar code reader
    replaces the Flic bar code reader with a highly reliable device that also
    has greater storage capacity than its predecessor.
--  Natural Language Search -- In addition to the Boolean- and character-
    searching capabilities within the SmeadSoft Paper Recordkeeping solution,
    Smead has enhanced the search capabilities to be inclusive of "plain
--  Color Palette Selection Enhancements -- The new system provides
    flexibility for color selection, allowing users to optimize visual
    reference capabilities.
--  Retention Management Enhancement -- Smead has significantly altered
    the structure of how records retention policies are defined and deployed
    within the SmeadSoft Paper Recordkeeping system. These changes are more
    flexible and easier for users to both deploy and understand.

"Smead's committed to provide advanced solutions and meaningful product updates for our customers," said Smead Chief Operating Officer and Executive Vice President, Bob Karrick. "SmeadSoft Paper Recordkeeping 9.0 delivers against that commitment with a new enhanced level of functionality packaged with an intuitive user interface. This system can help any organization manage increasingly stringent records management needs and regulations."

For more information about SmeadSoft Paper Recordkeeping 9.0, visit or call (866) 293-7664.

Software Solutions from Smead

SmeadSoft Paper Recordkeeping 9.0 joins a suite of other general and department-specific software solutions from Smead including:

-- SmeadSoft Records Management System

-- SmeadSoft Records Management System for Government

-- SmeadSoft Records Management System for Case File Management

-- SmeadSoft Records Management for Human Resources

-- SmeadSoft Records Management for Property and Evidence

-- SmeadSoft Records Management System for Clerks and Registrars

-- SmeadSoft Records Management System for Health and Human Services

-- SmeadSoft Property and Evidence Room Management

-- ColorBar Color Labeling Solutions

About Smead

As the industry leader in records management, Smead Manufacturing Company has brought a spirit of innovation and integrity to keeping businesses and home offices organized for more than 100 years. Smead offers filing systems and software solutions for government, commercial enterprises, and consumers designed to offer unparalleled ease of use and organizational clarity. Headquartered in Hastings, Minn., Smead is a privately held, woman-owned business offering thousands of organizational products with more than 1,300 employees in six manufacturing plants located across North America. For product information, please visit and

Smead, SmeadSoft, SmeadSoft Paper Recordkeeping, three bars, checkerboard pattern and Keeping You Organized are all registered trademarks of The Smead Manufacturing Company. All other trademarks are owned by their respective companies.

Contact Information

  • Contacts:
    Amy McNeil Anderson
    Smead Manufacturing Company
    (651) 480-5488
    Email Contact

    Jennifer Schwegman
    KC Associates, LLC
    (651) 247-6640
    Email Contact