May 19, 2008 06:00 ET

Smead Unveils Records Management System for Human Resources

New Software Designed for HR Professionals Who Want a Single Easy-to-Use Solution for Tracking, Managing and Securing Their Critical Records

HASTINGS, MN--(Marketwire - May 19, 2008) - Smead Manufacturing Company ( -- the world leader in organizing and simplifying the lifecycle management of records in any form -- today announced the release of the SmeadSoft Records Management System for Human Resources (HR). The software is an end-to-end records management system designed to help HR professionals effectively and securely manage and maintain personnel records, the scope and volume of which continues to grow for most organizations and government agencies.

Central to these challenges have been new federal and state regulations increasing the mandates on the scope of, as well as the length of time organizations must retain physical and electronic employee and applicant records. Further challenges include increasing turn-over rates for some industries and the advent of more electronic records, which must be maintained along with original copies of certain paper records.

"Human Resources professionals have always had significant responsibilities related to recordkeeping throughout the employee lifecycle. For a range of reasons, the ongoing challenge of tracking electronic and paper personnel records while staying in compliance with employment and regulatory mandates has become tougher," said Smead Chief Operating Officer and Executive Vice President, Bob Karrick. "Our records management system was designed with HR professionals to streamline and secure their record-keeping, and help HR departments become more accountable and efficient."

SmeadSoft's Records Management System for Human Resources unifies today's records management requirements into one comprehensive and easy-to-use system. While supporting the entire records lifecycle, SmeadSoft RMS is configurable and scalable offering unlimited flexibility with the ability to grow along with the organization. Additional benefits include:

--  A powerful database to manage virtually any organization's physical
    and electronic records using the open industry standard types including MS
--  Bar-code-tracking technology that delivers the ability to locate any
    physical record, anytime and provide a complete audit trail of all usage;
--  Security features that offer a comprehensive and intuitive system
    designed to complement and respect the existing IT security conventions
    already in place;
--  Document imaging;
--  Full text search functionality; and
--  Various reporting options that provide feedback, compliance, audit
    information and granular views of the records management environment.

Software Solutions from Smead

The SmeadSoft Records Management Solution for Human Resources is designed for use in either commercial environments or in government agencies. It joins a suite of other department-specific solutions from Smead including:

-- SmeadSoft Records Management System

-- SmeadSoft Records Management System for Government

-- SmeadSoft Records Management System for Case File Management

-- SmeadSoft Records Management for Property and Evidence

-- SmeadSoft Records Management System for Clerks and Registrars

-- SmeadSoft Records Management System for Health and Human Services

-- SmeadSoft Paper Record Recordkeeping

-- SmeadSoft Property and Evidence Room, Paper Recordkeeping

-- ColorBar Color Labeling Solutions

About Smead

As the worldwide leader in records management, Smead Manufacturing Company has brought a spirit of innovation and integrity to keeping businesses and home offices organized for more than 100 years. Smead offers filing systems and software solutions for government, commercial enterprises, and consumers designed to offer unparalleled ease-of-use and organizational clarity.

Headquartered in Hastings, Minn., Smead is a privately held, woman-owned business offering thousands of organizational products, with more than 2,600 employees in 14 manufacturing plants located across North America and Europe. For product information, please visit and

Smead, SmeadSoft, three bars, checkerboard pattern and Keeping You Organized are all registered trademarks of The Smead Manufacturing Company. All other trademarks are owned by their respective companies.

Contact Information

  • Contacts:

    Amy McNeil Anderson
    Smead Manufacturing Company
    (651) 480-5488
    Email Contact

    Jennifer Schwegman
    KC Associates, LLC
    (651) 247-6640
    Email Contact