SOURCE: Project Insight

Project Insight

January 27, 2015 05:00 ET

ThedaCare, Health Care Provider, Expedites Project Completion With Project Management Software

IRVINE, CA--(Marketwired - January 27, 2015) - ThedaCare (, community health system provider in Northeast Wisconsin, has replaced its outdated project management system with Project Insight project management software ( as an incentive to better serve the over 150,000 patients and communities who foster their health care services.

ThedaCare's 100-year history cultivated the upbringing of seven hospitals, 33 clinics, and 22 physician locations. Currently, 6,900 employees serve with the common goal of overcoming the constant demands of the health care industry.

It wasn't long before ThedaCare realized that their rapid expansion throughout the communities of Wisconsin was raising internal challenges aside from their patients' growing pains.

The health care provider, whose original project tracking solution was not revealed, offered limited capabilities, forcing the team to become dependent on email. There was no central repository accessible to the staff or project managers which made it difficult to budget, forecast and manage resources.

Responsive to the issue, ThedaCare took action by putting the cause and effect theory into play among their teams.

"We surveyed our project teams and asked how often they used our current software solution," said Vikki Baumler, Marketing Communications Planner. "We discovered that half the team members used the software 25% of the time. In addition, our cost analysis revealed we were wasting $5,000 a year paying for 50 licenses that a third of our team members never used."

After an extensive evaluation, a list of established requirements was in place along with six runner-up project management solutions. Based on company priorities and team survey, ThedaCare ultimately opted for Project Insight.

Since ThedaCare's project management software implementation in July of 2013 productivity quickly improved, demonstrating the following results:

  • Project Insight provides a centralized repository accessible to project teams
  • Facilitates faster approvals and rapid project completion
  • Offers personalized dashboards to track projects, budgets and resources in real time
  • Ensures all projects have budgets, which is essential for accurate forecasting

"Our antiquated approval process required us to physically take a piece of paper to the project manager that included all written and design changes. Now project managers get alerts of files coming in for their approval. Project Insight's software streamlined the process." 

The central repository allows for everything related to a project -- documents, revisions, videos, demos, images -- to be stored together within the project. This speeds up the process, and in some cases, results in projects being completed ahead of schedule.

"My colleagues tease me about being the Project Insight police," laughs Baumler. "It's been a great tool. Sure, we've had some growing pains, but the software's flexibility allows us to make changes and adjustments as well as customize it. It's pretty awesome."

About ThedaCare

ThedaCare™ is a community health system consisting of seven hospitals, 33 clinics and 22 physician locations serving more than 230,000 patients in over nine counties in Northeast Wisconsin. Throughout its 100-year history ThedaCare has woven itself into the very fabric of the communities it serves. The health system offers its 6,900 employees an environment that welcomes and encourages innovative thinking and fresh approaches to today's healthcare challenges. To ensure the highest quality care, ThedaCare tracks its progress and constantly seeks to improve its care and services to its patients and the communities it serves. To learn more, visit

About Project Insight

Project Insight is project and portfolio management software that helps small to medium sized organizations (1-1000 team members) centralize projects, balance resources, collaborate on project assets, enter time/expenses, track budgets and view real-time reports. Project Insight is used by IT, professional services, product development and advertising teams worldwide. Project Insight is offered in both cloud and on premise editions and is compliant with the PMBOK® Guide. To learn more, visit or follow us on Twitter @ProjectInsight.

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